Sr. Administrative Assistant, Commercial

The Role

As Moderna continues its mission to deliver the greatest possible impact through mRNA medicines, we must attract the best talent to help us reach our ambition. For this role, we are seeking a dynamic administrator who will help us evolve our administrative support model. This person will work on behalf of all Commercial team members, regardless of level, to lead purchase order and contract processes. While this is an entry level role, there will be plenty of opportunity for skill growth and to demonstrate initiative and creativity. This person will be an inaugural team member to this new administrative team, as we launch this new way of working, and such, will need someone who is comfortable with agility and speaking up when they have a new idea that can make an impact.

This role will be based in our Atlanta, GA service center and offers flexibility to work anywhere 30% of the time. Candidates must be based in the Atlanta area. Given our high level of collaboration and fast pace, this role is not able to be remote.

Heres What Youll Do

• Manage Purchase Orders and process requests to initiate the review of NDAs (non-disclosure agreements)

• Establish an intake system to capture, prioritize, action PO and NDA review requests

• Assume accountability for end-to-end processing of POs, preferred vendors, and travel arrangements (domestic/international)

• Establish ways of collaborating with teammates and Commercial colleagues

• Understand internal processes and policies, to serve as a base of knowledge when establishing complementary processes

• Serve as a point of contact to answer questions and guide colleagues

• Analyze needs and problems, and determine approach and priority in collaboration with senior leaders, their teams and administrative colleagues across functions

• Support Commercial Leadership and Admins with meeting and events

• Additional duties as assigned

Heres What Youll Need (Minimum Qualifications)

• A minimum of 3 years of relevant administrative support experience

• Experience in Microsoft Office and Agiloft

• High School Diploma

Heres What Youll Bring to the Table (Preferred Qualifications)

• Bachelors degree preferred

• Proven ability to take initiative and exercise good judgment

• Demonstrated ability to work manage multiple projects at a time

• Demonstrated ability, or willingness to evolve responsibilities as needs shift Desire to be a part of a team and be a valued team member

• Experience working in a matrixed organization

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Highly competitive and inclusive medical, dental and vision coverage options
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Free premium access to fitness, nutrition, and mindfulness classes
• Exclusive preferred pricing on Peloton fitness equipment
• Adoption and family-planning benefits
• Dedicated care coordination support for our LGBTQ+ community
• Generous paid time off, including:
  Vacation, sick time and holidays
  Volunteer time to participate within your community
  Discretionary year-end shutdown
  Paid sabbatical after 5 years; every 3 years thereafter
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• 401k match and Financial Planning tools
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Complimentary concierge service including home services research, travel booking, and entertainment requests
• Free parking or subsidized commuter passes
• Location-specific perks and extras!

Candidates should be aware that Moderna currently maintains a policy requiring all US-based employees to be fully vaccinated against COVID-19 and receive a booster shot once eligible. Newly hired employees must be vaccinated and boosted prior to their employment start date. Moderna is an equal opportunity employer and will provide a reasonable accommodation to those unable to be vaccinated or receive a booster where it is not an undue hardship to the company to do so as provided under federal, state, and local law.

About Moderna

In over 10 years since its inception, Moderna has transformed from a research-stage company advancing programs in the field of messenger RNA (mRNA), to an enterprise with a diverse clinical portfolio of vaccines and therapeutics across seven modalities, a broad intellectual property portfolio in areas including mRNA and lipid nanoparticle formulation, and an integrated manufacturing plant that allows for rapid clinical and commercial production at scale. Moderna maintains alliances with a broad range of domestic and overseas government and commercial collaborators, which has allowed for the pursuit of both groundbreaking science and rapid scaling of manufacturing. Most recently, Moderna's capabilities have come together to allow the authorized use and approval of one of the earliest and most effective vaccines against the COVID-19 pandemic.

Moderna's mRNA platform builds on continuous advances in basic and applied mRNA science, delivery technology and manufacturing, and has allowed the development of therapeutics and vaccines for infectious diseases, immuno-oncology, rare diseases, cardiovascular diseases and autoimmune diseases. Moderna has been named a top biopharmaceutical employer by Science for the past seven years. To learn more, visit www.modernatx.com.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a persons race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

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